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Administrative Manager

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Stevenson, WA

Job Type

Administration

Workspace

About the Role

Reports To:  Executive Director

 Job Summary:  this position assists the Executive Director in the smooth operation of the Museum by maintaining Calendars; the website; marketing and communications (including mailings to our members and community); managing and tracking invoices and contracts with the bookkeeper; and other duties as assigned.

 ESSENTIAL DUTIES AND RESPONSIBILITIES:

This important position is the point person for marketing and communication for all activities by the Museum. They coordinate with Events and Store Supervisors and the Visitor Services Manager to assure internal and external event calendars are appropriately scheduled and maintained.

This position tracks contracts and invoices along with the bookkeeper.

This position takes the lead in communication through marketing, website updates, social media posts, and quarterly newsletters.

This position takes an important lead in maintaining state workplace information for staff communicating it effectively.

Has an eye for detail and maintains a clean, organized workspace. Maintains records and gives reports as needed.

 SUPERVISORY RESPONSIBILITIES:

In the absence of the Visitor Services Manager, has oversight of supervisors and volunteers according to the organization's policies and procedures.

Requirements

KNOWLEDGE/SKILLS:

Creative, dependable, analytical, organized, and flexible. Professional and friendly demeanor. Understanding of business and museum culture and collections or willingness to learn. Ability to communicate with many kinds of visitors and co-workers. A desire to improve the museum experience for our guests.

 

EDUCATION AND WORK EXPERIENCE:

High school diploma or equivalent. Marketing and/or administrative leadership preferred. Experience working with the public. Understanding websites, social media, Microsoft Outlook, and desire to learn new software as needed.

 

Flexibility especially appreciated; other duties as required. Sick time accrued at the rate approved by the state of Washington. (Review each year).

About the Company

We are a history museum with a future!

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