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External Events Coordinator/Front Desk

990 Southwest Rock Creek Drive, Stevenson, WA, USA

About the Role

This position is responsible for actively prospecting, scheduling, and closing outside clients for the purpose of booking external corporate, wedding, or other events in addition to quarterly art gallery exhibitions. This position maintains a project budget, tracks all financial transactions, and provides reports to upper management. Additionally, this role assists in front desk and store coverage as needed.



·         Actively prospecting and developing leads with the interest of generating revenue for the museum.

·         Maintaining relationships for future business.

·         Attend all events and manage its setup and take down.

·         Greet members in a premium, friendly, and professional manner.

·         Encourage memberships to visitors who are not current members.

·         Has an eye for detail and maintains a clean, organized workspace.

·         Maintains records and gives reports as needed.

·         Closely review schedules to ensure there is ample coverage for events.

·         Work with the Visitor Services Manager to assure the Museum has front desk coverage, when needed.

·         And other duties as assigned.


·         Self-starter who can work efficiently and independently.

·         Strong communicator.

·         Client focused.

·         Strong relationship building and negotiation skills with the professionalism to handle a variety of needs and situations.

·         Creative, dependable, analytical, and organized.

·         Has a friendly demeanor and works well with others.

·         Is willing to learn and understand museum culture and collections.

·         Can follow fundamental standard operating procedures.

·         Has an eye for detail and thinking outside of the box.


·         High school diploma or equivalent.

·         Retail and some supervisory experiences are preferred.

·         Experience working with the public.

·         Experience in sales, prospecting, or event coordination is preferred.


Directly supervises event volunteers and staff according to the organization’s policies and procedures. Responsibilities include scheduling, training, and directing work for volunteers and staff, information management, and reporting accurate income/expense-gross/net.

If interested, please email the Executive Director, Louise Palermo, at 

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